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RSI Payments

Privacy Policy

This Privacy Policy was last amended on: November 19, 2018

This privacy policy describes how RSI Group of Companies (“us,” “we”, “our”, “RSI Pay”) uses and protects the personal data it collects about its merchants (“you,” “your”).

The term “personal data” refers to information that can be used to identify, contact, or locate a single person or that can be used with other information to uniquely identify a single individual.

RSI Pay manages and utilizes merchants’ and customers’ personal data in an appropriate way adhering to the concerned rules and regulations. We promise to make reasonable efforts to safeguard the confidentiality of all personal data including merchants’ and customers’ names, addresses, phone numbers and e-mail addresses, etc.

Merchants who use our payment services are also data controllers. If the merchant’s customers want to exercise their rights on the personal data the merchant holds; they have to contact the merchant directly.

Please read the following carefully to understand our practices on how we treat your personal data. If you cannot accept this policy, you can abandon the services provided by us and terminate the contractual relationship.

  1. Our Role

RSI Pay acts as the processor to process the personal data (including but not limited to financial information and transaction details) that you and your customers have provided and you shall act as the controller of the Personal Data. We will process the Personal Data to perform its service obligation.

RSI Pay collects the personal data that you and your customers have provided to carry out and administer our services for improving your service satisfaction.

You warrant and approve the collection of the personal data that you and your customers have provided, and you have agreed on all terms and conditions of this Privacy policy. We have the legal right to collect and operate it. You shall be responsible for all losses and damages caused by the authorization.

  1. Purpose of Collection of Data
  1. For data protection, we practice the principle of data minimization which requires us to process only the personal data that are necessary, relevant and adequate in relation to the purpose of its use.
  2. We collect personal data when you use our website, make an inquiry or communicate with us.
  3. We collect personal data when you inquire about our set up, administer, and make use of the services we provide. This may include information about your company’s employees, directors, or beneficial owners.
  4. We collect personal data when you set up and make or have a payment collected using our services.
  5. The Data submitted to RSI Pay including, but not limited to name, address, phone number, and e-mail address are collected to obtain products/services. If you provide any Data to us, you are deemed to have authorized us to collect, retain and use that data for the following purposes:
    1. Exercise terms and conditions as stated in the merchant service agreement and agreed upon by you and us. To deliver the key features of the services, we use the identification, contact information, and transaction data that you and your customers have provided.
    2. We use personal data to communicate with you or provide customer support.
    3. We use personal data for our legitimate business interests. When we do, we make sure we understand and work with its privacy impact.
    4. We limit the data to what is necessary, control access to the data, and where we can, aggregate or re-identify the data.
    5. We use personal data to develop and improve our products and services.
    6. We use personal data to comply with the requirements of law and the payment schemes we operate under, and as required in other exceptional circumstances.
    7. Verifying the identity of you and your customers to prevent money laundering or other unauthorized transactions.
    8. Verifying the eligibility of you and your customers to gain our service/products.
    9. Outsource limited operational assignments to an authorized third party who has been disclosed to you and your customers.
    10. Assist other financial institutions to conduct your request for transactions or investigates about failed transactions.
    11. Introduce our new services and products to you by direct mailing, e-mail, questionnaires or other marketing methods.
    12. Maintain and manage your data; providing you with customer service and responding to your queries, feedback, claims or disputes.
    13. Improve the relationship between you and us.
  1. Security

RSI Pay will take appropriate security measures to protect personal data. RSI Pay will ensure that personal data are adequately protected against unauthorized or accidental access, processing, erasure, or use by other people without authority for effectively preventing unauthorized access and fully safeguarding the information that you and your customers have provided from data theft.

RSI Pay uses reliable platform that meets the security standards to store the personal data of you and your customers. Fully aware of the importance of Personal data, only authorized staff within RSI Pay’ permission have access to the personal data of you and your customers. The security measures include SSL, firewalls, data encryption, and information access authorization controls.

Technical and organizational which aimed to ensure a level of security appropriate to the risk including inter alia as appropriate: the pseudonymization and encryption of personal data, the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services, the ability to restore the availability and access to personal data in a timely manner in the event of a physical or technical incident, a process for regular testing, assessing and evaluating the effectiveness of technical and organizational measures for ensuring the security of the processing.

  1. Data Retention

You agree that under the applicable money laundering legislation and applicable laws, the personal data of you and your customers cannot be deleted and transmitted. It will be stored in our designated platform for as long as necessary to provide our services and process payments for our merchants. We also keep personal data for other legitimate business purposes, such as complying with our legal obligations, resolving disputes, preventing fraud, and enforcing our agreements. These needs can vary for different data types used for different purposes as well as the retention period.

  1. Data Disclosure

You agree that RSI Pay may disclose and transfer the Personal Data that you and your customers have provided to Service Providers (“Service Providers”) who is a third-party subcontractor engaged by RSI Pay which, as part of the subcontractor’s role of delivering the services, processes Personal Data to assist in providing you with RSI Pay’ services (including but not limited to Merchant service, data entry, database management, promotions, products and services alerts and delivery services)

RSI Pay share Personal Data within RSI Pay entities in order to provide our Services and for internal administration purposes. These Service Providers will undertake data protection and confidentiality obligations consistent with applicable data protection laws.

You agree that when necessary RSI Pay may also disclose and transfer the Personal Data that you and your customers have provided, to the law enforcement agencies, government and regulatory bodies and other organizations when required by the law or where disclosure is necessary to comply with applicable laws, legal processes or queries from the relevant authorities.

You agree and warrant that you will disclose all the operational details about Personal Data to your customers on your agreement. If any loss and / damage arise due to non-disclosure, you shall take its full responsibility.

  1. Notice

Our business and our services may change from time to time. As a result, at times, it may be necessary for RSI Pay to make changes to this Privacy Policy. RSI Pay reserves the right to update or modify this Privacy Policy at any given time. If we do this, we will post the changes and indicate the date the update was made at the top of this page. Please review this policy periodically, especially before you provide any Personal Data. Your continued use of the Service after such changes become effective, constitutes your acceptance of the new Privacy Policy.

 

  1. Applicable regulations and law

We conduct personal data protection under the United Kingdom laws and General Data Protection Regulation (GDPR) which is the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

Whenever we transfer personal data to countries outside of the European Economic Area, in the course of sharing information as set out above, we will ensure that the information is transferred in accordance with this Privacy Policy and as permitted by the applicable laws on data protection.

By using our Sites and Services, you consent to your Personal Data being transferred to other countries, including countries that have different data protection rules than your country. We do not represent that our Sites and Services are appropriate or available in any particular jurisdiction.

  1. Disclaimer

In case of any discrepancy among other language versions (if any), the English version shall apply and prevail.

The privacy policy is applicable to all personal data that we collect, use, share and store when you build a business relationship with us, when you visit our website or when you are in contact with us.

  1. Cookies

You agree that we may use cookies and other tracking technologies (collectively, “Cookies”) to recognize you and customize your online experiences and other content and advertising; to administer the Sites, to analyze trends, to track the movements of you and your customers around the Site; Cookies measure the effectiveness of promotions; and mitigate risk, prevent potential fraud, and promote trust and safety across the RSI Pay Services. Certain aspects and features of our services are only available through the use of Cookies, so if you choose to disable or decline Cookies, some uses may be limited or not possible. The information collected permits us to analyze traffic patterns and target you and your customers’ interests. This helps us provide you with a better experience by improving the content and making our website easier to use.

  1. INTRODUCTION
    RSI Group of Companies (“we”, “us”, “our”, “RSI Pay”), a company incorporated in the , who operates a payment gateway to enable the Merchant (“you”, “your”) to receive payments through credit cards, e-wallets, and authorized payments channels (called as vendors). By using the service described below, you agree to be bound by the terms of use of this agreement (including all policies), each as may be modified from time to time. If you do not agree to these terms of use, you may opt not to use or access this website and its service.

 

  1. RSI GROUP OF COMPANIES SERVICE
    RSI Group of Companies renders “Payment Processing Services” which means the payment processing services offered by RSI Pay, this provides MERCHANTS the ability to accept credit cards, debit cards, and other payment methods under the accepted brands such as Visa, Mastercard, and China UnionPay, etc. These services include Gateway Services, Fraud Protection Tools, APIs and services and technology as described on the website. The gateway services offered by RSI Pay provide MERCHANTS with the connectivity required to allow real-time secure data transmission for processing of credit and debit card payments on a website.

 

  1. APPLICABLE TERMS
3.1. Your use of our service is subject to these terms in their entirety and by using the service you agree to be bound by them.
3.2. The details provided by you on accessing or sending an inquiry by using the “Contact Us” form on the website at any later time must be correct and complete. You need to provide the complete information as required.
3.3. Our use of your personal information submitted via the website or otherwise is governed by our Privacy Policy. Our Privacy Policy can be found at https://www.rsi pay.asia/privacy-policy.php. Please see our Privacy Policy for more information on cookies and the data we collect.

 

  1. ACCESSING OUR SITE
4.1. Our site is made available free of charge.
4.2. We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. Access to our site has permitted on a temporary basis. We may suspend, withdraw, discontinue or change all or any part of our site without notice. We will not be liable to you if for any reason our site is unavailable at any time or for any period.
4.3. You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions and that they comply with them.

 

  1. UNDERWRITING AND IDENTITY VERIFICATION
    Before we can process payments, we need to verify your business, your identity, and your eligibility. We typically ask for a range of documents and information such as your company details, and personal identification documents. When we are verifying this information, we may share details with third parties such as acquiring banks. You acknowledge that this may include your name, addresses, credit history, and other data about you and your company. You acknowledge that we may use your information to verify any other information you provide to us, and that any information we collect may affect our assessment of your overall risk to our business. You acknowledge that in some cases, such information may lead to suspension or termination of your account. We may periodically update this information as part of our underwriting criteria and risk analysis procedures to determine whether you continue to meet the requirements. You permit RSI Pay to share information about you or as otherwise specified in the Privacy Policy. RSI Pay, its processor and/or acquiring bank may conclude that you will not be permitted to use the Payment Services. You must promptly update us with any changes affecting you, the nature of your business activities, your representatives, beneficial owners, principals, or any other pertinent information. We may suspend your processing or terminate our agreement if you fail to keep your information updated. We are not obliged to offer any services to you, and our decision as to whether to do so is entirely our decision.

 

  1. API USE
    RSI Pay provides access to the API that may be used to access the services. You may use the API solely as described in the Documentation to use the services on authorized websites and through the applications identified. You must not use the API for any purpose, function, or feature not described in the Documentation or otherwise communicated to you by us. Due to the nature of the Services, we will update the API and Documentation from time to time and may add or remove functionality. We will provide you Notice in the event of material changes, or removal of functionality from the API so that you may continue using the services with minimal interruption.

 

  1. CREDIT CARD ACCEPTANCE AND PAYMENT PROCESSING
    In order to accept card payments, you must comply with all Network Rules applicable to MERCHANTS, including the Network Rules provided by Visa, MasterCard, China UnionPay, etc. Subject to the requirements, RSI Pay will provide you with the service. You may only submit charges through the Payment Processing Services that are authorized by your customers. Upon receipt of a customer’s payment, we will transmit the payment to the customer’s bank in accordance with good practice. You acknowledge that payment processing requires an agreement for the supply of direct debit services to be entered into between you and the customer. You agree to enter into such agreement with customers and comply with your obligations under it. You shall maintain the direct relationship with your customers and are responsible for:
a. acquiring appropriate consent to submit payment through the Payment Processing Services on their behalf;
b. providing confirmation or receipts to customers for each payment;
c. delivering of products and services purchased by your customers in a timely manner;
d. verifying customers’ identities;
e. address customer queries promptly and
f. determining a customer’s eligibility and authority to complete transactions.

RSI Pay shall process all instructions received using the information you provide. You shall accept full responsibility for all transactions processed through the use of such information whether or not processed with your knowledge or by your authority. All payments made using RSI Pay are final and executory. However, RSI Pay reserves the right to cancel a transaction including but not limited to: fraudulent transactions due to identity theft, phishing, credit card fraud, and other transactions with other fraud indicators. Such payments may be subject to refund. We shall not be held liable for the failure of the merchant to deliver the said product or service as advertised. You acknowledge that RSI Pay should not get involved in any legal dispute that may arise between you and your customers.

 

  1. REFUNDS, FRAUDS, & DISPUTES
    If for any reason RSI Pay is required or resolves to issue a refund to any customer for a transaction, you shall be responsible for the total amount of the refund or otherwise stated, including the costs of issuing a refund (collectively, “Refund Fee”), as defined in the Merchant Service Agreement – Fee Schedule. We may decline to act upon a Refund instruction, or delay execution of the instruction, if:
a. it would cause your account balance to become negative;
b. you are in the subject of account suspension; or
c. where we otherwise believe that there is a risk that you will not meet your liabilities under these terms (including with respect to the charge that is the subject of the Refund instruction).

If your customer contacts you wishing to cancel a payment, you should request to cancel it with us by contacting your designated Account Manager in accordance with the agreed refund policies and procedures. You shall communicate with us if you suspect fraudulent activities with your account. On our side, if we identify a suspicious transaction, we may take applicable action, and this includes refund execution or blacklisting of the customers’ account. RSI Pay shall not be held liable to Merchant in the event a customer disputes a transaction. We will assist in giving information and investigating the disputed transaction, but RSI Pay shall not be under any obligation or responsibility on the result or outcome of the disputed transaction. We will request the necessary information from you to contest the disputes. We may also use any content you submit to respond to the disputes on your behalf. You acknowledge that you will assist us in investigating a disputed transaction, including providing necessary documentation or information in a timely manner. Failure to comply may result in holding the amount of the potential chargeback from payments, holding of the settlement, suspension of processing or termination of your account. If we are unable to recover funds related to a chargeback for which you are liable, you agree to pay us the full amount of the chargeback immediately upon demand. You agree to pay all costs and expenses, including all the fees and other expenses, incurred by us for the collection of all amounts unpaid by you. High Dispute ratio as enforced by the Card Scheme may result in your inability to use the Payment Processing Services. Failure to timely and effectively manage disputes with your customers may ultimately result in your inability to accept payment cards for your business. You acknowledge that dispute resolutions are not decided by us and has solely determined by the rules and regulations set by the card payment brand, as implemented by issuing banks.

 

  1. PRIVACY POLICY
    Protection of Personal Data is significant to us. Our Privacy Policy explains how and for what purposes we collect, use, retain, disclose, and safeguard the Personal Data you provide to us. You agree to the terms of our Privacy Policy, which we may update from time to time. Our Privacy Policy can be found at https://www.rsipay.asia/privacy-policy.php.

 

 

  1. SECURITY POLICY
    We have implemented technical and organizational measures designed to secure your personal information from accidental loss, unauthorized access, use, alteration, or disclosure. However, we cannot guarantee that unauthorized third parties will never be able to defeat those measures or use your personal information for improper purposes. You provide your personal information at your own risk. The security measures implemented include the following:
a. SSL technology.
b. Real-time firewall monitoring system to prevent unauthorized access.
c. Payment Card Industry Data Security Standards (PCI-DSS) and,
d. Applicable Association data security requirements (including those made available by Visa, MasterCard, and China UnionPay, etc.)

You are solely responsible for the security of any data on your website, your servers, in your possession, or that you are otherwise authorized to access or handle. You will comply with applicable laws and payment method rules when handling or maintaining Customer Data and Personal Data. Additionally, you agree to comply with its obligations under any applicable law or regulation as may be in effect or as may be enacted, adopted or determined regarding the confidentiality, use, and disclosure of cardholder information. You also agree to ensure data quality and that any customer data is processed promptly, accurately and completely, and complies with the associations’ technical specifications.

 

  1. SETTLEMENT AND PAYOUT SCHEDULE
    RSI Pay settle funds to your account that you designate and authorize as your settlement account. You affirm that we are authorized to initiate settlements to and debits from your settlement account and that the settlement account is owned, administered and managed by you. As scheduled, RSI Pay will charge the fees defined in the Merchant Service Agreement – Fee Schedule to your settlement account. You shall bear all the costs and expenses incurred for all the services, as well as any other costs incurred by RSI Pay, including foreign exchange fees and fines. You undertake that you will immediately notify us of any discrepancies in the settlement amount, within sixty (60) calendar days from the receipt of the settlement report. Otherwise, the payments shall be deemed correct and final without prejudice. The term “Payout Schedule” refers to the time it takes for us to initiate a payout to your settlement account. RSI Pay will settle funds to your settlement account according to the discussed Payout Schedule. We reserve the right to change the Payout Schedule or to suspend settlement to you for reasons including but not limited to:
a. Where there are pending, anticipated, or excessive Disputes, Refunds, or Reversals;
b. in the event that we suspect or become aware of suspicious activity; or
c. where we are required by Law or court order.

We have the right to withhold payout to your settlement account upon termination of our agreement if we reasonably determine that we may incur losses resulting from credit, fraud, or other legal risks associated with your account. If we exercise our right to withhold a payout for any reason, we will communicate the general reason for withholding the payout and give you a timeline for releasing the funds.

 

  1. ANTI-MONEY LAUNDERING REGULATIONS AND POLICIES
    RSI Pay’ conduct know-your-customer, anti-money laundering requirements, and verification. We shall provide reasonable information and assistance in setting up a Merchant account. RSI Pay shall apply appropriate anti-money laundering measures and procedures to focus its effort in those areas where the risk of money laundering and terrorist financing appears to be comparatively higher.

 

  1. TERMINATION
    RSI Pay may Terminate your use of the Payment Services at any time for any reason. Termination on these terms does not relieve you of the obligation to pay the fees accrued including but not limited to chargebacks, invoices, and any other amounts owed to us as provided in these Payment Terms or the Terms of Use. Should your access to Payment Services has been terminated, you may still be permitted to use RSI Pay’ other products, subject to our discretion.

 

  1. INTERNAL CONTROL POLICY
    Our Board of Directors are actively concerned with corporate governance and understands that diligently discharges its responsibilities by ensuring that the organization has appropriately and effectively managed and controlled. RSI Pay practices regular internal audit risk assessment and a review cycle for the entire organization. RSI Pay’ risk-based internal audit plan provides an opportunity for the top management team to understand the organization’s evolving objectives and implement a more dynamic risk-based approach to the internal control process.

 

  1. GOVERNING LAW
    These General Terms and any dispute will be governed by the UK and Singapore law and or applicable federal law, without regard to its choice of law or conflicts of law principles.

 

  1. SUPPORT COMMUNITY
    We, as part of our compliance with our quality and Merchant satisfaction obligations, have a comprehensive Merchant and complaint procedure; this involves the senior staffs and directors until the matter is resolved to the satisfaction of all parties. Account Managers and Desk Managers will investigate the Merchant complaints or failures in communication, and they will ensure to address the matter as soon as possible. We aim to provide Merchant with easy access to our Merchant services team who receives the record, investigate and respond to complaints.

 

  1. DISCLAIMER
    RSI Pay disclaims all Policy and Terms of Use set out above does not infringe or violate any intellectual property or other proprietary rights of any third party in any jurisdiction, and makes no warranties hereinbefore. RSI Pay make no representation that the operation of this website will be uninterrupted or error-free. RSI Pay will not be liable for the consequences of any interruptions or errors.

 

  1. OTHER
    By accessing any page of this website, you agree with the policy and Terms & Conditions set out above. In case of any discrepancy among other languages (if any), the English version shall apply and prevail.